Ellard Community - Amenities Information

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Caretakers Cottage

Location: Entrance Gate Ellard Village
Hours: 6am - 12pm

1.     The Facility is a SMOKE FREE environment.
2.     User is responsible for accompanying their guest(s) to the Facility in use. An adult must supervise children under the age of 21.
3.     User will complete this Facility Reservation Agreement and return it with two checks--a $500 refundable deposit and a non-refundable deposit in the appropriate amount for the Facility being reserved, both payable to the Ellard Community Association, Inc.
4.     User will provide a list of Guests and Service People to Security Guard the day prior to the event. User will also provide a contact phone number for the Guards� use during the event if necessary.
5.     The User is responsible for leaving the Facility in its pre-inspection condition: Clean with all furniture returned to its original location; kitchen and appliances clean; garbage bagged and removed from the interior of the Facility and placed in the designated waste receptacles. Lights are to be turned off; heat/air returned to its original settings; and all doors locked. Damage of any kind should be reported immediately to the Facilities Manager.
6.     If at the post�inspection the Facility is found to have damage or destruction, or disappearance of contents, the $500 will be retained and used to cover the expense of documented damage, destruction, or loss of contents. Should the cost of repairs or replacements exceed the $500, User shall pay to the Association the full cost of all repairs or replacements within ten (10) days of receipt of a written explanation of the costs and an invoice from the Association.

TO MAKE A RESERVATION:
1. Click on the link at the top of this page labeled 'CLICK HERE FOR MORE INFORMATION.'
2. When prompted with 'DO YOU WANT TO OPEN OR SAVE THIS FILE' select SAVE and select a location on your computer to save the file.
3. Complete the form with your information and save it with a new name in the format [LAST NAME MM-DD-YY] where LAST NAME = resident's last name making the reservation, and MM-DD-YY=the requested reservation date.
4. Email the completed form to Denise Fisher at denisefisher1107@bellsouth.net
5. Denise will confirm that the requested date and time are available and request that you provide a check for any required fees.
6. You can then make arrangements to get the key
7. After use of the facility, please return the key to and make arrangements for post event inspection and return of any appropriate fees and deposits.